Calendar and Bookings

Dynaris provides a unified system for managing your calendar, appointments, and bookings. It is fully integrated with AI agents, allowing meetings to be scheduled automatically through conversations, workflows, and voice interactions.

Instead of manually coordinating availability and sending links, Dynaris handles scheduling as part of your automation.

What You Can Do

The Calendar and Bookings module allows you to:

• Manage your availability in one place
• Book meetings automatically through AI agents
• Sync schedules with connected calendar tools
• Handle inbound and outbound scheduling
• Automate follow-ups and reminders

This ensures scheduling becomes a seamless part of your operations rather than a manual task.

How Booking Works in Dynaris

Dynaris integrates scheduling directly into conversations and workflows.

When a meeting needs to be scheduled:

• Availability is checked in real time
• Time slots are suggested automatically
• The meeting is confirmed within the interaction
• A calendar event is created and shared

This process can happen through:

• AI Chat Agent
• Voice Agents
• Workflows
• Manual actions

Managing Your Calendar

The Calendar module gives you a clear view of your schedule.

You can:

• View upcoming meetings and events
• Check availability across time slots
• Manage existing bookings
• Adjust or reschedule appointments

This acts as your central scheduling interface.

Booking Meetings with AI

AI agents can schedule meetings on your behalf.

Examples:

"Schedule a meeting with this lead tomorrow at 3 PM"

"Find the next available slot this week and book it"

Dynaris will:

• Check your availability
• Identify the correct contact
• Create the event
• Send confirmation

No manual coordination is required.

Availability Management

You can control when you are available for bookings.

Dynaris uses your calendar settings to:

• Avoid scheduling conflicts
• Suggest only available time slots
• Respect working hours and preferences

This ensures meetings are scheduled accurately.

Integration with External Calendars

Dynaris integrates with calendar tools such as Google Calendar.

This allows you to:

• Sync events across platforms
• Maintain a single source of truth
• Avoid double-booking
• Keep external calendars updated automatically

Booking Through Chat and Voice

Scheduling can happen directly within interactions.

Chat Agent

Visitors can:

• Request meetings
• Choose time slots
• Confirm bookings

Voice Agent

Callers can:

• Ask for availability
• Book meetings during a call
• Receive confirmation

This allows real-time scheduling without forms or back-and-forth communication.

Automation with Bookings

Bookings can trigger workflows and actions.

Examples:

• After booking → send confirmation email
• Before meeting → send reminder notification
• After meeting → generate follow-up tasks
• After call → create invoice or update contact

This connects scheduling with the rest of your business processes.

Linking Bookings with Contacts

Every booking is associated with a contact or lead.

This allows you to:

• Track meeting history per contact
• Combine scheduling with CRM data
• Use meetings as part of lead lifecycle management

Notifications and Reminders

Dynaris can automatically manage reminders.

Examples:

• Notify you before upcoming meetings
• Send reminders to attendees
• Alert your team about scheduled calls

This reduces missed meetings and improves coordination.

How It Fits Into Dynaris

Calendar and Bookings work across multiple modules:

• Contacts and CRM for attendee data
• AI Agents for scheduling execution
• Workflows for automation
• Voice and Chat for real-time booking
• Integrations for external calendar sync

This creates a connected scheduling system across your entire platform.

Best Practices

• Keep your availability updated
• Connect your primary calendar integration
• Use AI agents for scheduling instead of manual booking
• Automate reminders and follow-ups
• Link bookings to workflows for full automation

What's Next

• Connect your calendar integration
• Schedule your first meeting using the AI Assistant
• Enable booking through chat or voice
• Automate post-meeting workflows

Calendar and Bookings in Dynaris are designed to eliminate scheduling friction and integrate meetings directly into your automated workflows.